• CDR Home

• Table of contents

• Application Information

• Main Menu

• Retrieve/Edit Case

• Reports

• Utilities

• Export Database

• Appendix A: Apply for Digital Certificate

• Appendix B: Register for Web Application

• CDR-Data Dictionary (Excel)

• CDR - Web Application Lookup tables (Excel)

Main Menu                                                           

Once the user has successfully entered the Washington CDR site, the user will be brought to the Main Menu page.  The Main Menu screen will show information such as the username currently logged in as, the user’s last login time, and the current number of cases entered by the user’s team.  The menu bar will allow the user to perform all tasks supported by this system.  Users will have the ability to enter a new case, retrieve or edit an existing case, run a report, or access a utility. 

 Main Menu: Enter New Case                              

By selecting Enter New Case from the Main Menu,  the user is then directed to fill out a series of forms. This document will not provide a complete explanation of all of the forms, but of ones that contain special functionality or changes from the previous system.

 I. Death Certificate Information

 The first Enter New Case form consists of the Death Certificate Information form.  This form contains the same information as the paper and Access Database forms.

 In order to generate the ID Number, you need to provide a case category, a local death certificate number, a Death certificate year, and a County of death.  All other fields on this page are optional, but should be filled out as completely as possible for reporting purposes. The drop down lists on this and other forms have an additional feature of allowing the user to cycle through the possible responses by simply typing the first letter of the desired response until it appears in the text box.  To save entered data click on the ‘Save and Proceed to Next Section’ button at the bottom and you will automatically proceed to the General Information section.  The menu on the left side of the screen allows for navigation through the data entry forms once the Death Certificate information is filled in and for saving data as well.  Only use the main menu at the top or the left navigation menu to move to another part of the application, otherwise you will find yourself at an error page and relogging into system, possibly loosing entered data.  Note:  #26 is only available if you answer #25 as ‘Other’ and then it IS required.

 If you make any errors on this page, they will be indicated in a popup window when you save the page.  The error message will refer to the variable name of the field that is missing, which needs to be provided.  Usually, the number of the question will be part of the variable name, which will help you determine where to locate the error.  The error below is an example of the error that is generated when no county of death is chosen. The I_ refers to the form section; the 3_ refers to the question number; and the County is the name of the field in which the information will be stored.

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 II. General Information

 The specify fields associated with a question may not always be available for the user to enter data.  For example, on the general information form, question 13 has a specify relationship field that is only required when other is selected.  

No text can be entered when ‘Foster parent’ is selected

 Text is required when ‘Other’ is selected, and results in an error message from attempting to save this form with nothing entered in the field.

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III. Circumstances of Death Form

 The Circumstances of Death form opens automatically once the save button has been clicked on the General Information form.  This form allows the user to check as many circumstances that apply.  When a circumstance is checked and saved the form that applies to that circumstance is opened.  The circumstances will also appear in the left hand navigation menu beneath  “III. Circumstances of Death” menu item.  As each circumstance section is closed, the next section will open until all circumstance data have been entered.  If a circumstance has been check mistakenly it can be unchecked by clicking on the box next to the circumstance.   If data has been entered into the corresponding form, a dialog box will appear warning the user that un-checking the box will delete that circumstance information and ask if they want to continue.  Clicking Cancel will replace the check.  Clicking OK will delete any related data that had been entered.

 Another feature of the Washington CDR system is visible in the above screenshot.  The fire form has some fields that are not required to be filled out under certain circumstances.  These fields are marked as “Not Applicable” and cannot be changed by the user unless the question causing the question to be not applicable is changed.

 Also, some questions on forms may be dependant on other questions on the same form.  For example on the firearms form, question 4 will change when different values are chosen for question 3.  This makes forms easier to fill out and makes the collected data more consistent.

 When yes is selected for question 3, the user can choose the type of lock in question 4

 When no is selected, the type of lock is automatically set as not applicable.

 When unknown is selected, the type of lock is automatically set to unknown.

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 IV. Additional Information Form

This form contains 26 questions which pertain to place of injury, intentionality of the death, primary supervisor of child, child toxicology screening, child x-rays, drug or alcohol involvement, if there were alleged perpetrators and the mental state of child prior to death.

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V. Infant Death Form:

 The Infant Death form is only completed for children less than one year old.  This form is used to enter data pertaining to the mother’s pregnancy and delivery of child.

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VI. Records for Review Form

 This form collects information on what records were relevant to the child’s death, if these records were available and if there were any problems obtaining these records.  The user is able to tab to questions 2 and 3 once the box next to a record type has been checked.  By using the directional arrows the user can select ‘Yes’ or ‘No’ then tab to the next appropriate field.  If a record type box is checked the user can also use the mouse to answer questions 2 and 3 and enter the memo fields no matter what the answers to 2 and 3 happen to be.  

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VII. Committee Conclusions Form

 This form collects data on conclusions drawn from investigating the circum-stances of the child’s death.  Questions not show here involve panel members concurring on cause and manner of death; would an autopsy provide additional information; where practice, policy or system issues raised; and was the death preventable – if so how, what is in place now and what can be put in place.

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VIII. Narrative Form

The Narrative form is used to provide a short description of the circumstances surrounding the death of the child being reviewed.  

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IX. Review Information Form

The Review Information form collects information on who was present for the review and if it is a DSHS Children’s Administration case.  It also has a place for indicating the team conducting the review, when the review was completed and the contact information for the person completing the forms.

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Case Status Form

An important page in the list of forms is the Case Status page. When entering a new case the status is automatically set as Incomplete. In order to change the status of the new case to complete, you must check the Case Complete box and save the case. This will cause the case’s status to change from Incomplete to Complete.

·         If a case is listed as incomplete that case will not be included in any reporting or data exports.

·     You may save a case as incomplete and come back at a later time using the Retrieve/Edit Case option and change the status to complete.

 ·    Previously the Date Review Completed field on the Review Information form provided the function of marking a case as incomplete or complete- the system does not use this field any longer for that type of function. The Case Complete check box on the Case Status page now provides this functionality.

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DOH Home | Access Washington | Privacy Notice | Disclaimer/Copyright Information

Child Death Review 
Department of Health
PO Box 47880
Olympia, Washington 98504-7880
360-236-3536 fax 360-586-7868

Last Update : 05/19/2006 10:04 AM
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