Administrative Services

• Intra Department Electronic Mailing Lists

• Budgeting Modifications Policy

• Cash Receipts Policy

• Cell Phone Policy

• Client Complaints Procedure

• Collections Procedures

• Computing and Information Systems

• Conflict of Interest Policy

• Disbursements General

• Discipline Policy

• Drug-Free Workplace Policy

• Electronic Data Processing Policy

• Family and Medical Leave Policy

• Client and Fee Setting Guidelines

• Grant and Contract Approval Policy

• Grants Policy

• Harassment Policy

• Internal Controls Policy

• Lactation Friendly Worksite Policy

• Non Represented Staff Mileage Reimbursement

• Non-paid Leave Policy

• Non-Travel Related Expenses

• Part-Time Employment Policy

• Payroll Policy

• Personnel Policies & Procedures

• Postage Policy

• Purchases Policy

• Purchasing Policy

• Records Management

• Records Retention Schedule

• Reimbursement of Travel and Other Expenses

• Shared Leave Policy

• Supplies, Inventories and Fixed Assets Policy

• Surplus Property Policy

• Taxable Meal Reimbursement Guideline

• Travel Policy

• Travel Training Authorization

• Work Hours Policy

Subject: Payroll                                         Effective:                               

Supersedes:                                                 Revised:

Author:                                                        Approved by: ______________
                                                                                  Chair Board of Health
_________________________________________________________________

Policy/Procedures:

Compensation and benefit payments are to be paid in accordance with current salary and budget resolutions.

1.            Responsibilities for supervision and timekeeping, personnel, payroll processing and disbursement functions should be assigned to provide division of duties.

2.            Payroll warrants are to be distributed by a person other than the employee's immediate supervisor.

3.            Forms W-2 are to be distributed by personnel other than the employees connected with the preparation of payroll, whenever possible.

4.            Detailed records of hours worked are to be maintained and approved, as appropriate.

5.            Payroll chargers should be reviewed before disbursements are made.

6.            Payroll charges, including fringe benefits, should be recorded and distributed accurately and promptly.

7.            Written procedures are required for approving, recording, and controlling sick leave, vacations, holidays, overtime, compensatory time, and stand-by time.

8.            Procedures are to be established to ensure that all attendance reports and payroll reports are verified and reconciled to payroll leave system by supervisory personnel.

9.            Payroll records and reports should be adequately safeguarded.

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Contact Information for the Department of Health

Last Update : 10/07/2004 03:15 PM
Send inquires about DOH and its programs to  Local Health Financial Coordinator or
Steve Russman at 360-236-3950
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