Administrative Services

• Intra Department Electronic Mailing Lists

• Budgeting Modifications Policy

• Cash Receipts Policy

• Cell Phone Policy

• Client Complaints Procedure

• Collections Procedures

• Computing and Information Systems

• Conflict of Interest Policy

• Disbursements General

• Discipline Policy

• Drug-Free Workplace Policy

• Electronic Data Processing Policy

• Family and Medical Leave Policy

• Client and Fee Setting Guidelines

• Grant and Contract Approval Policy

• Grants Policy

• Harassment Policy

• Internal Controls Policy

• Lactation Friendly Worksite Policy

• Non Represented Staff Mileage Reimbursement

• Non-paid Leave Policy

• Non-Travel Related Expenses

• Part-Time Employment Policy

• Payroll Policy

• Personnel Policies & Procedures

• Postage Policy

• Purchases Policy

• Purchasing Policy

• Records Management

• Records Retention Schedule

• Reimbursement of Travel and Other Expenses

• Shared Leave Policy

• Supplies, Inventories and Fixed Assets Policy

• Surplus Property Policy

• Taxable Meal Reimbursement Guideline

• Travel Policy

• Travel Training Authorization

• Work Hours Policy

Subject: Postage                                      Effective:                     

Supersedes:                                                Revised:                          

Author:                                                       Approved by:                                      
                                                                                             Health Officer
__________________________________________________________________

Philosophy:

Out of the ordinary use of common resources resulting in increased expenditure should be charged back to the user.

Purpose:

This policy establishes a process for charging significant postage expenditures to appropriate programs/grants.

Policy/Procedures:

1.      If the cost of postage for a single bulk mailing will be $25.00 or more, a requisition must be prepared. Cost of pre-printed Health Department envelopes may be included on the requisition, but no other supplies should be listed.

2.      The Program Manager will fill out a requisition with the estimated cost of postage and the appropriate expenditure codes. This will then be signed by the individual with the budget authority for the amount to be spent.  

3.      The requisition will be forwarded to Administration with the mailing. The postal clerk will affix postage to all envelopes, enter the exact cost, total the requisition, and initial the amount. If the actual total is markedly different than the estimated cost, the Program Manager will be notified for reauthorization.

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Last Update : 10/07/2004 03:15 PM
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