Administrative Services

• Intra Department Electronic Mailing Lists

• Budgeting Modifications Policy

• Cash Receipts Policy

• Cell Phone Policy

• Client Complaints Procedure

• Collections Procedures

• Computing and Information Systems

• Conflict of Interest Policy

• Disbursements General

• Discipline Policy

• Drug-Free Workplace Policy

• Electronic Data Processing Policy

• Family and Medical Leave Policy

• Client and Fee Setting Guidelines

• Grant and Contract Approval Policy

• Grants Policy

• Harassment Policy

• Internal Controls Policy

• Lactation Friendly Worksite Policy

• Non Represented Staff Mileage Reimbursement

• Non-paid Leave Policy

• Non-Travel Related Expenses

• Part-Time Employment Policy

• Payroll Policy

• Personnel Policies & Procedures

• Postage Policy

• Purchases Policy

• Purchasing Policy

• Records Management

• Records Retention Schedule

• Reimbursement of Travel and Other Expenses

• Shared Leave Policy

• Supplies, Inventories and Fixed Assets Policy

• Surplus Property Policy

• Taxable Meal Reimbursement Guideline

• Travel Policy

• Travel Training Authorization

• Work Hours Policy

Subject: Purchases Policy                                Effective:                                

Supersedes:                                                 Revised:

Author:                                                        Approved by: ______________
                                                                                  Chair Board of Health
_________________________________________________________________

Policy/Procedures

a.       All purchases are to be authorized within budgetary limitations and made in accordance with applicable laws, regulations and agreements.

b.      Purchases should be made by competitive solicitation, when applicable.

c.       Purchases and acquisitions received are to be examined for acceptability.

d.      Invoice computations and pricing are to be verified before approval for payment.

e.       Invoices are to be paid in a timely manner so that discounts may be taken.

f.        Monthly statements are to be compared with accounts payable balances.  

g.       Disbursements are recorded promptly and accurately to the appropriate BARS number, as prescribed by the State Auditor's Office BARS manual.  

h.       Claims are to be filed promptly for goods damaged in shipment.

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Contact Information for the Department of Health

Last Update : 10/07/2004 03:15 PM
Send inquires about DOH and its programs to  Local Health Financial Coordinator or
Steve Russman at 360-236-3950
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